about workhorse

The people who set up and support your system

Every Workhorse customer gets the same platform. What makes it fit is the team: a project manager who configures it around how you work, developers who build the customisations, and analysts on the helpdesk who know how your system was put together. The company has worked this way since 2018.

Grid map with diverse people icons and central green icon featuring a stylized W and dot.

Implemented and supported by the same team

Development, implementation and support are one team, based in the UK with colleagues across Europe. The project manager who runs your implementation hands over to analysts who worked alongside them on it, and a request after go-live goes to someone who can change the configuration themselves.

Customers have been live on Workhorse since 2019
Development, implementation and support in one team
On the Xero App Store since 2020

How an implementation runs

It starts with workshops. Your project manager walks through how orders, stock and purchasing move through the business today, then configures Workhorse to match — including the parts that don't fit the standard shape. You'll be asked for decisions, sample orders and a stock count; we do the rest. Implementations run from a few weeks to a few months depending on complexity. We take the time it takes to get the system right, working around the fact that you're running a business in the meantime, and your project manager stays on hand for the first weeks after go-live.

Working with your finance team

We expect to talk to your accountant or bookkeeper during implementation, and most want the same things settled: what posts to Xero and when, what stays in Workhorse, and who you'll be dealing with afterwards. The Xero integration page sets out exactly what posts where. If you're the adviser assessing Workhorse for a client, start there.

When your business changes

Things come up after go-live — a report that needs a column, a webstore that changes its API, a process the business adds. The helpdesk is staffed by our own analysts, and up to two hours a month of their time is included for questions and small changes to forms, fields and reports. Larger changes are scoped and quoted the way the original implementation was.

Product businesses on four continents run on Workhorse

Made-to-order manufacturers, wholesalers and distributors, batch producers, hire and repair businesses — in the UK and across Europe, North America, Australia, New Zealand and Singapore, most of them running Xero. Their reviews are on Capterra and the Xero App Store.

Capterra rating 4.9 with Best Value 2025 badge, Workhorse logo, Xero App Store rating 4.9
Origins

Started in 2018

Workhorse was born out of watching small businesses struggle to find systems that worked the way they needed them to. It's still run by the people who started it, and it still works the way it was set up to: configure the system properly, then support it.

CONFIGURATION

Two businesses in the same trade rarely run the same way

Self-serve inventory software either forces your process into its shape or leaves the configuration to you. We configure Workhorse for you because a system that matches the operation is the one that gets used.

ROADMAP

Customisations shape the roadmap

Our roadmap is informed by what we build as customisations: when several businesses ask for the same thing, it goes into the platform for everyone.

Testimonials

What Our Users Say

What sets Workhorse apart is its flexibility and user-friendly interface. It adapts seamlessly to our business needs, enabling us to streamline manual processes, enhance team collaboration, and gain real-time visibility into our operations. Reporting is detailed and insightful, helping us make better, data-driven decisions. Customer service is top-notch—responsive, knowledgeable, and genuinely committed to helping us get the most out of the software. Workhorse has become an indispensable tool for our team, and I highly recommend it to any organisation looking to enhance efficiency and scale effectively.

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Levent Kaya
Head of Operations

Excellent Customer Service. Sound system, very helpful implementation team

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Felix Goodman
Director

One of the best! Working with a number of systems over the years, the Workhorse team is what sets then above all others! Dan and the team are phenomenal. Anything we need Dan and the team find a way to make this happen! Systems are broken down into simple modules which make it easy to minimise the 'noise' for my team ensuring the system is bespoke to each user.

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Damien Parsons
Service Manager

We deployed Workhorse after a 3 month implementation that involved quite a bit of customisation to our specific requirements, including managing serial numbers, RMAs and subscriptions. We are delighted with the outcome. It’s user-friendly and has helped reduce a lot of our reporting and stock/order management admin. It integrates with Xero and our e-commerce platform. We are now able to produce reports in just a few clicks due to their help in creating reports that are bespoke to our business. The support we had going through the implementation stage was excellent and we’re even more impressed that the ongoing support has been just as responsive. Whilst we inevitably had a couple of teething issues with such a major project, they are very quick to respond to queries and make adjustments where required. We were able to import our historic subscriptions, and process new orders smoothly from day 1. Bespoke additions are no issue for them and are good value. Highly recommended.

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Eleanor Barnard
Director

Workhorse Implementation with Xero link. At the same time as moving from Sage to Xero, we implemented Workhorse for sales order processing and invoicing (including EDI and Xero integration), purchase order processing, and stock control. From the outset, Workhorse were very professional and took us through a well-structured implementation programme that ensured we covered all aspects of the project. Their lead consultant was helpful, knowledgeable, and clearly demonstrated how versatile the system could be. As we firmed up on processes, the consultant was able to tailor the appearance and outputs from the system to look like our own, offered suggestions for improvements, and improved the end-user experience considerably. After a period of testing, we went live on schedule, and the consultant helped us overcome those challenges that only occur in a live environment. We are indebted to Workhorse, to their consultant and support team, for completing this project and integration with Xero and EDI successfully, on time and on budget.

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Richard Lawes
Founder

We implemented Workhorse in March 2023 and it has revolutionised our stock control and customer invoicing processes. The seamless link between Workhorse and Xero makes updating contact information and customer invoicing effortless, and the link to our eCommerce platform ensures we always have real time stock information. The Workhorse team have been fantastic to work with and have helped us tailor the system to our needs, which is hugely helpful. Great product and great team to work with!

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Clair Ward
Director

Excellent Service and System. We installed Workhorse to add clarity and structure to our stock management process. Whilst small our way of operating is complex and the system and implementation team were flexible enough to deliver a system that is giving much greater clarity of what stock is where and what needs to be delivered to our customers. Highly recommended.

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Geoff Watts
Director

The implementation team quickly understood our business and the technical bespoke requirements we had. The flexibility of the software allowed us to create a well suited interface, together with behind the scenes processes that now save us an enormous amount of time. Technical support for any bugs and further integration requests is outstanding. Workhorse is a great product backed up by a great team.

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Jason Andrews
CEO

Workhorse is now an integral part of our business linking our delivery to our invoicing with Xero seamlessly. The changes that we asked for were all done with little effort from us. Great company to deal with, and the level of customisation is really amazing.

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Nigel Peacock
CEO

Talk to us about how Workhorse could fit your business

Book a discovery call and bring a recent order or quote. You'll get a straight answer on whether Workhorse is the right fit, and a walk-through from entry to invoice if it is.